Best practices

The 21st century projectionist's guiding principle: every print borrowed for exhibition, regardless of gauge or source, should be handled with a maximum of care and a minimum of shortcuts.

...exactly what this means is a matter of debate, of course. Below we will try to collectively come up with some general best practices.

Elements of Style

Before the show:

• Make sure your film inspection surface is clean.
• Have a thorough inspection procedure for assessing print condition.
• Carefully inspect the countdown leader and the cues at the end of each reel to ensure that your changeovers go smoothly.
• Have an inspection form to facilitate communication about print condition.
• Cleaning the projectors and checking all parts (including reels) for damage and wear is a must.

During projection:

• Use 2000 ft. reels and a dual-projector changeover system. Never platter and avoid building prints onto 6000 ft. reels.
• Never use automation systems or attach automation tape to prints.
• Show the film in its proper aspect ratio using the appropriate lens and aperture plate.

After the show:

• Wind the film with care, making sure the edges of the film are flush.
• Secure the end of each reel with at least 6" of acid-free artist's tape.
• When packing for shipping, be sure that the film is packed in material that will not harm the film (no packing peanuts!)

Recommended Equipment

• Projector models
  • avoid lens turrets
• splicer varieties
• cleaning supplies
• rewind benches

External References

• Anthology Film Archives print loan policy
• Academy Film Archive venue report form
• Indiana University Film Archives Print Loan Policy & Procedures
• UCLA Film & Television Archive print loan policy

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